Lesson Recording Policy
Purpose:
Porter Education Limited records all classroom lessons for safeguarding and insurance purposes. This policy outlines how recordings are handled in compliance with UK GDPR and Data Protection Act 2018.
Scope:
This policy applies to all classroom lessons at Porter Education Limited’s physical premises.
Recording Details:
- All lessons will be recorded with audio and video.
- Recordings are stored securely on Ring’s encrypted cloud storage (home Ring account).
- Only Nigel Porter has access to the recordings.
- Recordings will be retained for 30 days and then automatically deleted unless required for safeguarding or insurance investigations.
Parental Rights:
- Parents can request to view a specific recording at our premises if there is a legitimate safeguarding reason.
- Parents can opt-out of having their child included in recorded lessons by submitting a signed opt-out form.
Legal Basis:
Recording lessons is carried out under the lawful basis of ‘legitimate interests’ for safeguarding and insurance compliance.
Security:
- Access to recordings is restricted to authorised personnel.
- All devices accessing recordings are password protected.
- Two-factor authentication is enabled for account access.
Review:
This policy will be reviewed annually or in response to changes in legal requirements.
​
​
​
Privacy Notice Addendum
Porter Education Limited – Privacy Notice Addendum: Classroom Recordings
Purpose of Recording:
Classroom lessons are recorded to support safeguarding and insurance requirements.
Legal Basis:
Recordings are made under the lawful basis of legitimate interests (UK GDPR Article 6(1)(f)).
Storage and Retention:
- Recordings are securely stored using Ring’s encrypted cloud service.
- Recordings are retained for 30 days and then automatically deleted unless required for an ongoing safeguarding or insurance investigation.
Access and Rights:
- Only authorised personnel (Nigel Porter) have access to recordings.
- Parents can request to view a recording at our premises for legitimate reasons.
- Parents may opt out of having their child included in recordings by submitting a signed opt-out form.
​
​
Retention and Access Procedure
Retention and Access Procedure: Classroom Recordings
Retention Period:
All recordings are kept securely for 30 calendar days from the date of recording. After this period, recordings are automatically deleted unless required for an ongoing safeguarding or insurance investigation.
Access Rights:
- Only authorised personnel (Nigel Porter) may access recordings.
- Parents may request to view a recording on-site at Porter Education Limited’s premises for legitimate safeguarding reasons.
Procedure for Parental Requests:
1. Parent submits written request with reason.
2. Request reviewed and approved if legitimate.
3. Viewing appointment scheduled at premises.
4. No copies of recordings will be provided.
​
​
Parent FAQ: Classroom Lesson Recordings
Parent FAQ: Classroom Lesson Recordings
Why are lessons being recorded?
We record all classroom lessons to ensure a safe and transparent environment for students and staff. It also helps us comply with our insurance requirements.
What is being recorded?
Both video and audio of all classroom lessons at our physical premises are recorded.
How long are the recordings kept?
Recordings are securely stored for 30 days. After this period, they are automatically deleted unless needed for a safeguarding or insurance matter.
Who can access the recordings?
Only authorised personnel (Nigel Porter) have access to the recordings.
Where are the recordings stored?
All recordings are stored securely in Ring’s encrypted cloud storage.
Can I view a recording of my child’s lesson?
Yes. Parents may request to view a specific recording at our premises for legitimate safeguarding reasons. Copies of recordings are not provided.
Can I opt out?
Yes. Parents who do not wish their child to be included in recordings can complete and return an opt-out form. This means your child’s lessons will not be recorded.
Who can I contact with questions?
Please contact Nigel Porter at nigel@porter.education or 07306 073681 if you have any questions or concerns about lesson recordings.
​